b'The following booking conditions together with our Privacy Policy and any otherheld on behalf of and for the benefit of the Trustees of the Air Travel Trust subject written information we brought to your attention before we confirmed yourto the travel agents obligation to pay such monies to us in accordance with our booking, form the basis of your contract with Great Rail Journeys Limited tradingtrading terms unless we fail. In the unlikely event of our financial failure, all monies as Great Rail Journeys, and Rail Discoveries HQ Building, Hudson Quarter, Toftthen held by the travel agent or subsequently paid by you to the travel agent will Green, York YO1 6JT (we, us or ourselves) Reg No 3208093. Please read thembe held by the agent on behalf of and for the benefit of the Trustees of the Air carefully as they set out our respective rights and obligations. By asking us toTravel Trust without any obligation on the agent to pay such monies to us.confirm your booking, we are entitled to assume that you have read these booking conditions and agree to them. References to you and your means all persons3. Passports, Visas and Other Entry Requirementsnamed on the booking (including anyone who is added or substituted at a laterPlease note that you are entirely responsible for ensuring that everyone in your date), or any of them as applicable. party has the necessary correct and up-to-date personal documentation before you start the tour and that you all fulfil the passport, visa, health and any other References to holiday, booking, tour or arrangements means the holidayentry requirements applicable to your chosen tour. We do not accept any liability if arrangements which we agree to make, provide or perform (as applicable) as partyou are refused entry onto any transport or into any country due to failure on your of our contract with you, unless otherwise stated. part to carry correct documentation or to meet those entry requirements. If failure to have any necessary travel or other documents, or to meet entry requirements, Unless these booking conditions state otherwise, any reference to Europeanresults in fines, surcharges or other financial penalty, costs or expenses being Union law and/or International Conventions in these booking conditions that isimposed on us, you will be responsible for reimbursing us accordingly. In addition, directly applicable or directly effective in the United Kingdom is a reference to howshould you be unable to travel on the holiday as a result, cancellation charges as it applies in England and Wales. This includes where the law has been retained,shown in clause 8 of these booking conditions will apply.amended, extended, re-enacted or given effect on or after 11pm on 31st January 2020 (including the transition period). For British Citizens, a standard 10-year British passport which must also be valid for at least 6 months beyond your intended return travel date is required for all By making a booking, the first named person on the booking (party leader)holidays outside of the UK. In many cases, you will also need to have multiple agrees on behalf of all persons detailed on the booking that: consecutive blank visa pages within your passport (the number varies depending on the destination(s) visited). If your passport expires before this, it may still be a. He/she has read these booking conditions and has the authority to and doesacceptable, but you should contact your local Passport Office or the consulate or agree to be bound by them; embassy of the country/countries you plan to visit/transit through, for detailed b. He/she consents to our use of information in accordance with our Privacy Policy; advice. Customers applying for a first passport or renewing their passport should c. He/she is over 18 years of age and where placing an order for services withallow at least six weeks to obtain one as you may be required to attend a personal age restrictions declares that he/she and all members of the party are of theinterview with the Passport Office, however, in all cases, please apply as far ahead appropriate age to purchase those services; as possible so as to allow time for unexpected delays.d. He/she accepts financial responsibility for payment of the booking on behalf ofIf you have a British passport issued outside of the UK or if you are not a British all persons named on the booking; and Citizen, it is your responsibility to check entry requirements with the relevant e. He/she accepts responsibility for passing all documentation and information inembassy or consulate of the country/countries that you plan to visit or transit regards to the booking on to all persons named on the booking. through. For information concerning passports, visa and other entry requirements for any destination, we recommend contacting the UK Government Foreign, 1. Making Your Booking Commonwealth & Development Office website www.gov.uk/foreign-travel-advice You may book with us by telephone, online or via one of our authorised travelor speak with your authorised travel agent if you are unsure about the visa agents. Once we (or your authorised travel agent) have received all appropriaterequirements for your travel destination.payments, we will, subject to availability, confirm your holiday over the telephone (where you or your travel agent make the booking by telephone) or by e-mailingIt is your responsibility to ensure your party obtains all necessary visas or otherwise sending a booking confirmation letter/invoice to the party leader. Webefore departure including any additional visas or other documents required reserve the right to return your deposit and decline to issue a confirmation at ourwhen travelling on any of our rail or cruise tours that visit other countries/absolute discretion. Where you book through one of our authorised travel agents,ports independently. Also, some nations now have very strict documentation the booking confirmation letter/invoice and all other communications will be sentrequirements for those travelling with children and notarized birth certificates to your agent and you should also contact us through the agent. Alternatively,and/or other documents may be required for children under 18. Visa requirements you can book online via our website in which case your holiday booking will bemay change at short notice and we recommend that you check the latest position acknowledged by e-mail and a booking confirmation letter/invoice will follow. Thein good time before your departure. Information on this subject is available on acknowledgement of your booking is not a confirmation of it and does not createor through the UK Government Foreign, Commonwealth & Development Office a legally binding contract. A binding contract between you and us only comeswebsite www.gov.uk/foreign-travel-advice or speak with your authorized travel into existence once we have issued you with a booking confirmation that willagent if you are unsure about the visa requirements for your travel destination.confirm the details of your booking and will be sent to you or your travel agent. All references in these booking conditions to the confirmation of your booking meansPlease note: The impacts of Brexit may change your visa, ticket and health the booking confirmation letter/invoice. A provisional booking can be made byrequirements. Third country nationals may require an airport transit visa phone but you must send the applicable payment within 7 days, or the provisionalwhen passing through EU Member States. You should check any impacts of booking will automatically lapse. Brexit on your travel, in advance of your departure, to ensure that you fulfil the If your confirmed arrangements include a flight, we (or if you booked via anrequirements post-Brexit, including any passport validity requirements. The UK authorised agent of ours, that agent) will also issue you with an ATOL Certificate.Government passport checker can be found here https://www.gov.uk/check-a-Upon receipt, of the booking confirmation, ATOL Certificate or any other document,passport-travel-europe. It is your responsibility to ensure you are aware of all please check all of the details carefully. In particular, please check that the initialsrecommended vaccinations and health precautions in good time before departure. or forenames and surnames given match those on your passports as we makeInformation is available from your GP surgery and from the National Travel reservations using this information. If you believe that any details are incorrect, youHealth Network and Centre www.nathnac.org. and also on www.nhs.uk/Livewell/must advise us immediately as changes cannot be made later and it may harm yourTravelhealth. For European holidays, existing European Health Insurance Cards rights if we are not notified of any inaccuracies in any document within ten days of(EHIC) will remain valid until their expiry, after which time you should obtain a UK our sending it out (five days for tickets). We will do our best to rectify any mistakeGlobal Health Insurance Card (GHIC), prior to departure for access to health care notified to us outside these time limits but you must meet any costs involved inin many European countries. Access to health care provisions may change and you doing so. The only exception to this requirement to meet costs is where the mistakeare advised to check https://www.gov.uk/visit-europe-1-january-2021 and https://in question was made by us and there is good reason why you did not tell us aboutwww.gov.uk/guidance/uk-residents-visiting-the-eueea-and-switzerland-healthcare it within these time limits. for updates affecting your travel. Neither the EHIC nor GHIC are valid substitutes for travel insurance. Some nations require proof of vaccinations for all travellers. 2. Payment Vaccination and other health requirements/recommendations are subject to You are required to send us the appropriate deposit per person (as detailed onchange at any time for any destination and we would advise that you check with a the relevant tour page) or full payment if booking within 60 days of departuredoctor or clinic not less than six weeks prior to departure to ensure that you have (90 days for European River Cruise and private train holidays) and all applicablemet the necessary requirements and have the applicable information.insurance premiums (if our insurance is required) at the time of booking. In addition to the deposit applicable to the holiday, a further additional deposit is4. Travel Insurancerequired of a minimum of 20% of the additional cost for any booking variationsIt is a condition of booking that you take out sufficient and appropriate travel including flight and hotel upgrades and holiday extensions. Please note, depositsinsurance cover. We recommend you do this at time of booking so that your and all additional deposits are not refundable except where expressly stated indeposit (less any applicable excess) is recoverable in the event of a cancellation these booking conditions. The balance of the cost of your holiday must be paid nocovered by the policy. To purchase the insurance policy we offer please contact less than 60 days before departure (90 days for European River Cruise and privateus for details. If you take out your own cover please provide us with details of the train holidays). If a cheque payment is declined by your bank for any reason, aninsurance company, the policy number and the 24-hour emergency telephone administration charge of 30 will be made. If you return your payment counterfoilnumber prior to departure or when requested. It is your responsibility to ensure before the date that payment is due, this authorises us to take payment early.that the insurance cover you purchase is suitable and adequate for your particular If we do not receive all payments in full and on time, we are entitled to assumeneeds. We do not check alternative insurance policies. The duration of the holiday that you wish to cancel your booking. In this case, we will be entitled to keep allas shown on the booking confirmation or as advertised in the brochure or on our deposits paid or due at that date. If we do not cancel straight away because youwebsite includes the day of departure and day of return and is the period to be have promised to make payment, you must pay the cancellation charges shownused for insurance purposes. Read our policy details carefully and take them with in clause 8 depending on the date we reasonably treat your booking as cancelled.you on holiday.Except for flight inclusive bookings, all monies you pay to one of our authorised travel agents for your holiday with us will be held by the agent on your behalf untilShould you choose to extend your holiday (either at the start or the end of your a contract between us comes into existence. After that point, your agent will holdholiday), you will need to extend the duration of your insurance cover. If you the monies on our behalf until they are paid to us. For flight inclusive bookings, allchoose to travel without adequate insurance cover, we will not be liable for any monies paid to any authorised travel agent of ours for your holiday with us will belosses howsoever arising, in respect of which insurance cover would otherwise 108 BOOKING CONDITIONS'