b'Booking ConditionsThe following booking conditions together with our Privacy Policy and any otherwith us will be held on behalf of and for the benefit of the Trustees of the Air written information we brought to your attention before we confirmed yourTravel Trust subject to the travel agents obligation to pay such monies to us in booking, form the basis of your contract with Great Rail Journeys Limited tradingaccordance with our trading terms unless we fail. In the unlikely event of our as Great Rail Journeys, and Rail Discoveries HQ Building, Hudson Quarter, Toftfinancial failure, all monies then held by the travel agent or subsequently paid by Green, York YO1 6JT (we, us or ourselves) Reg No 3208093. Please readyou to the travel agent will be held by the agent on behalf of and for the benefit them carefully as they set out our respective rights and obligations. By askingof the Trustees of the Air Travel Trust without any obligation on the agent to pay us to confirm your booking, we are entitled to assume that you have read thesesuch monies to us.booking conditions and agree to them. References to you and your means all persons named on the booking (including anyone who is added or substituted3. Passports, Visas and Other Entry Requirementsat a later date), or any of them as applicable. Please note that you are entirely responsible for ensuring that everyone in your party has the necessary correct and up-to-date personal documentation References to holiday, booking, tour or arrangements means the holidaybefore you start the tour and that you all fulfil the passport, visa, health and arrangements which we agree to make, provide or perform (as applicable) asany other entry requirements applicable to your chosen tour. We do not accept part of our contract with you, unless otherwise stated. any liability if you are refused entry onto any transport or into any country due to failure on your part to carry correct documentation or to meet those entry Unless these booking conditions state otherwise, any reference to Europeanrequirements. If failure to have any necessary travel or other documents, or to Union law and/or International Conventions in these booking conditions thatmeet entry requirements, results in fines, surcharges or other financial penalty, is directly applicable or directly effective in the United Kingdom is a referencecosts or expenses being imposed on us, you will be responsible for reimbursing to how it applies in England and Wales. This includes where the law has beenus accordingly. In addition, should you be unable to travel on the holiday as a retained, amended, extended, re-enacted or given effect on or after 11pm onresult, cancellation charges as shown in clause 8 of these booking conditions will 31st January 2020 (including the transition period). apply.By making a booking, the first named person on the booking (party leader)For British Citizens, a standard 10-year British passport which must also be agrees on behalf of all persons detailed on the booking that: valid for at least 6 months beyond your intended return travel date is required for all holidays outside of the UK. In many cases, you will also need to have a. He/she has read these booking conditions and has the authority to and doesmultiple consecutive blank visa pages within your passport (the number varies agree to be bound by them; depending on the destination(s) visited). If your passport expires before this, it b. He/she consents to our use of information in accordance with our Privacymay still be acceptable, but you should contact your local Passport Office or the Policy; consulate or embassy of the country/countries you plan to visit/transit through, c. He/she is over 18 years of age and where placing an order for services withfor detailed advice. Customers applying for a first passport or renewing their age restrictions declares that he/she and all members of the party are of thepassport should allow at least six weeks to obtain one as you may be required appropriate age to purchase those services; to attend a personal interview with the Passport Office, however, in all cases, d. He/she accepts financial responsibility for payment of the booking on behalfplease apply as far ahead as possible so as to allow time for unexpected delays.of all persons named on the booking; and If you have a British passport issued outside of the UK or if you are not a e. He/she accepts responsibility for passing all documentation and informationBritish Citizen, it is your responsibility to check entry requirements with the in regards to the booking on to all persons named on the booking. relevant embassy or consulate of the country/countries that you plan to visit or transit through. For information concerning passports, visa and other 1. Making Your Booking entry requirements for any destination, we recommend contacting the UK You may book with us by telephone, online or via one of our authorised travelGovernment Foreign, Commonwealth & Development Office website www.gov.agents. Once we (or your authorised travel agent) have received all appropriateuk/foreign-travel-advice or speak with your authorised travel agent if you are payments, we will, subject to availability, confirm your holiday over theunsure about the visa requirements for your travel destination.telephone (where you or your travel agent make the booking by telephone) or by e-mailing or otherwise sending a booking confirmation letter/invoice toIt is your responsibility to ensure your party obtains all necessary visas the party leader. We reserve the right to return your deposit and decline tobefore departure including any additional visas or other documents required issue a confirmation at our absolute discretion. Where you book through onewhen travelling on any of our rail or cruise tours that visit other countries/of our authorised travel agents, the booking confirmation letter/invoice and allports independently. Also, some nations now have very strict documentation other communications will be sent to your agent and you should also contactrequirements for those travelling with children and notarized birth certificates us through the agent. Alternatively, you can book online via our website inand/or other documents may be required for children under 18. Visa which case your holiday booking will be acknowledged by e-mail and a bookingrequirements may change at short notice and we recommend that you check confirmation letter/invoice will follow. The acknowledgement of your booking isthe latest position in good time before your departure. Information on this not a confirmation of it and does not create a legally binding contract. A bindingsubject is available on or through the UK Government Foreign, Commonwealth contract between you and us only comes into existence once we have issued& Development Office website www.gov.uk/foreign-travel-advice or speak with you with a booking confirmation that will confirm the details of your bookingyour authorized travel agent if you are unsure about the visa requirements for and will be sent to you or your travel agent. All references in these bookingyour travel destination.conditions to the confirmation of your booking means the booking confirmation letter/invoice. A provisional booking can be made by phone but you mustPlease note: The impacts of Brexit may change your visa, ticket and health send the applicable payment within 7 days, or the provisional booking willrequirements. Third country nationals may require an airport transit visa automatically lapse. when passing through EU Member States. You should check any impacts of If your confirmed arrangements include a flight, we (or if you booked viaBrexit on your travel, in advance of your departure, to ensure that you fulfil the an authorised agent of ours, that agent) will also issue you with an ATOLrequirements post-Brexit, including any passport validity. The UK Government Certificate. Upon receipt, of the booking confirmation, ATOL Certificate or anypassport checker can be found here https://www.gov.uk/check-a-passport-other document, please check all of the details carefully. In particular, pleasetravel-europe. check that the initials or forenames and surnames given match those on your passports as we make reservations using this information. If you believe thatIt is your responsibility to ensure you are aware of all recommended any details are incorrect, you must advise us immediately as changes cannot bevaccinations and health precautions in good time before departure. Information made later and it may harm your rights if we are not notified of any inaccuraciesis available from your GP surgery and from the National Travel Health Network in any document within ten days of our sending it out (five days for tickets). Weand Centre www.nathnac.org. and also on www.nhs.uk/Livewell/Travelhealth. will do our best to rectify any mistake notified to us outside these time limitsFor European holidays, existing European Health Insurance Cards (EHIC) will but you must meet any costs involved in doing so. The only exception to thisremain valid until their expiry, after which time you should obtain a UK Global requirement to meet costs is where the mistake in question was made by us andHealth Insurance Card (GHIC), prior to departure for access to health care in there is good reason why you did not tell us about it within these time limits. many European countries. Access to health care provisions may change and you are advised to check https://www.gov.uk/visit-europe-1-january-2021 and 2. Payment https://www.gov.uk/guidance/uk-residents-visiting-the-eueea-and-switzerland-You are required to send us the appropriate deposit per person (as detailed onhealthcare for updates affecting your travel. Neither the EHIC nor GHIC are valid the relevant tour page) or full payment if booking within 60 days of departure substitutes for travel insurance. Some nations require proof of vaccinations for and all applicable insurance premiums (if our insurance is required) at theall travellers. Vaccination and other health requirements/recommendations time of booking. In addition to the deposit applicable to the holiday, a furtherare subject to change at any time for any destination and we would advise that additional deposit is required of a minimum of 20% of the additional costyou check with a doctor or clinic not less than six weeks prior to departure to for any booking variations including flight and hotel upgrades and holidayensure that you have met the necessary requirements and have the applicable extensions. Please note, deposits and all additional deposits are not refundableinformation.except where expressly stated in these booking conditions. The balance of the cost of your holiday must be paid no less than 60 days before departure. If a4. Travel Insurancecheque payment is declined by your bank for any reason, an administrationIt is a condition of booking that you take out sufficient and appropriate charge of 30 will be made. If you return your payment counterfoil before thetravel insurance cover. We recommend you do this at time of booking so date that payment is due, this authorises us to take payment early. If we dothat your deposit (less any applicable excess) is recoverable in the event of a not receive all payments in full and on time, we are entitled to assume that youcancellation covered by the policy. To purchase the insurance policy we offer wish to cancel your booking. In this case, we will be entitled to keep all depositsplease contact us for details. If you take out your own cover please provide paid or due at that date. If we do not cancel straight away because you haveus with details of the insurance company, the policy number and the 24-hour promised to make payment, you must pay the cancellation charges shown inemergency telephone number prior to departure or when requested. It is your clause 8 depending on the date we reasonably treat your booking as cancelled.responsibility to ensure that the insurance cover you purchase is suitable and Except for flight inclusive bookings, all monies you pay to one of our authorisedadequate for your particular needs. We do not check alternative insurance travel agents for your holiday with us will be held by the agent on your behalfpolicies. The duration of the holiday as shown on the booking confirmation or until a contract between us comes into existence. After that point, your agentas advertised in the brochure or on our website includes the day of departure will hold the monies on our behalf until they are paid to us. For flight inclusiveand day of return and is the period to be used for insurance purposes. Read our bookings, all monies paid to any authorised travel agent of ours for your holidaypolicy details carefully and take them with you on holiday.150 BOOKING CONDITIONS'